Why Bookers Asked for Bookista (and What You’ll Get First)

You’ve told us the operational side in Gixtra is solid—availability, lineup tracking, subs, schedules, setlists, navigation, expenses. The missing piece is the client-facing flow: offers, contracts, signatures, and a clean trail. Bookista is the add-on for that. Right behind it: musician → booker invoicing inside Gixtra, so internal payouts aren’t stalled by missing or non-compliant invoices.

What Bookista will cover

• Offer builder tied to the same lineup, schedule, and tech details already living in Gixtra.
  
• Contracts and signatures so the client sees exactly what was promised (no “I never agreed to that PA” arguments).
  
• CRM view: inquiries → offers → signed gigs, with reminders to follow up before competitors do.
  
• Shared client timeline (wedding vs. festival vs. corporate) so your internal gig plan matches the promise.

Planned musician invoicing (inside Gixtra)

• Generate invoices from musicians to the booker/agency using confirmed gig data—fee plus travel separated.
  
• Auto include compliance must-haves (invoice number, issue date, performance date; DE: §14 UStG, Kleinunternehmer-Hinweis, prep for XRechnung/ZUGFeRD).
  
• Stop the “one lazy invoice holds everyone up” problem with prompts and status views.
  
• Faster internal payouts because everything is typed once, correctly.
  
• Bookista remains client-facing; Gixtra invoices are strictly internal (musician → booker).

How this fits daily reality

• Bride wants a contract and setlist locked? Bookista shares the client-facing promise; Gixtra keeps the live setlist and “today’s gig” view for the band.
  
• Agency needs a rush offer for Saturday while still filling subs? Bookista sends the offer; Gixtra runs the call-chain and calendar sync.
  
• German club asks for separate travel line and proper numbering? Planned invoicing templates handle it by default—no more rejected PDFs.

Timeline and honesty

We’re building this now. Until release, keep using your contract/invoice tools; we’ll announce beta access and won’t claim it’s live before it is. If you want early access, ping us with your typical offer/contract template and invoicing quirks (DE/AT/CH welcome).